Odds are, the practical side of your business is going well. People are coming along to classes and enjoying them, and you love what you teach. But there’s something marring it all. When you take your attention off the actual physical instruction side of your business and turn it to the admin side, your brain clouds over and the end list to-do lists of admin tasks swim in front of your eyes, make you feel a bit dizzy and totally overwhelmed.
They say do what you love and you’ll never work a day in your life, but we all know that’s not true. As fitness instructors, we love what we do, or we’d never have got into it in the first place. We love the physical aspect and the parts where we get to interact with some really great people and make a difference to their lives, and for a good reason, it’s great fun! Doing a tax return? Business Admin? Not so much fun, and not a walk in the park for those of us that aren’t blessed with the gift of numbers. But, unfortunately, the price you pay for the freedom of being self-employed and the joy of working as an instructor is the admin. Sorry, no getting around it.
It’s easy to convince yourself that admin shouldn’t be a priority. After all, you’re busy running around from class to class, and teaching classes is what people are actually paying you for, right? It’s how you earn money, so it should be your main focus. And yes, it should be your main focus, but not your SOLE focus. If you don’t spend a significant amount of time on admin on a consistent basis, things build up and become impossible to tackle.
It’s really not as hard as you think!
You only need to dedicate an hour a week to the ‘business’ side of your business, as it were, to keep on top of it. Saying that, if you’ve let things stack up and have a lot of admin to get through, take an entire day (at the weekend if necessary if that’s the only time you don’t have classes) to finally blitz through those tasks.
Then, moving forward, you’ll only need that hour a week to be able to keep things under control. This hour should be about business admin, such as looking at your numbers, your customer lists, your expenses, how you’re doing financially etc.
Think carefully about when might be a good time to do this. Obviously, you’ll have to work around your class schedule, but then think about when you are able to focus best, when deciding both the time of day and the day of the week. This will help you squeeze the most out of your allocated time. Monday might be a good idea if you like to get the week started with a bang, but, generally, people are at their most productive Tuesdays or Wednesdays. When it comes to time of day, is your brain working best in the morning, or are you generally firing on all cylinders in the afternoon, or in the evening, once the kids have gone to bed?
You’ll be surprised when tax time rolls around how much easier the task becomes if you haven’t just ignored your finances all year! This one hour a week could save you days of headaches in the long run.
Have you ever heard the phrase ‘money flows where attention goes’? If you’re conscious of your earnings and your expenditure, you’ll also start spending more wisely.
It’s time to take action. Schedule in an hour, starting this week as there’s no time like the present. This hour doesn’t have to be done all in one go, but could be in two half an hour slots, four fifteen minute slots, or any combination of the above, whatever works best for you.
This time needs to be non-negotiable and you need a reason to stick with it, so head on over to the Facebook group and post letting us know when your time slot is so we can check up on you and make sure it gets done.